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10 Best AI Agents for Small Businesses in 2025 [Reviewed]

Learn about the 10 best AI agents for small businesses on the market in 2025.

Time to read

Posted on

April 29, 2025

Alan Zhao

Head of Marketing

10 Best AI Agents for Small Businesses in 2025 [Reviewed]
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In 2025, AI agents for small businesses are no longer a luxury.

Today, they’re a game-changer for teams looking to grow faster, work smarter, and stay lean. 

If you’re drowning in customer requests, chasing leads manually, or burning hours on routine tasks, AI agents can step in to lighten the load, all while keeping that human, high-touch experience your customers expect.

But here’s the catch: not all AI agents are built with small teams in mind. 

Some are overkill. Others are too rigid, too expensive, or simply not made for how your team works.

That’s why I put together this guide. 

I’m spotlighting the 10 best AI agents for small businesses, featuring tools that are useful, cost-effective, and ready to plug into your day-to-day operations. 

Let’s dive into the tools that punch way above their weight and can give your business a serious edge in 2025.

Factors to Consider When Choosing an AI Agent for Your Small Business

Not all AI agents are created equal, especially when it comes to small businesses. 

The right one can save you hours, boost productivity, and unlock new levels of growth. 

But the wrong one can easily turn into yet another tool to manage, patch, or eventually abandon.

Before you commit, it’s worth taking a step back to ask: Will this actually help my team work better?

Here are the key factors to keep in mind when choosing an AI agent that fits your business, your budget, and your way of working.

1. Alignment with Your Workflows

The best AI agents don’t reinvent how you work - they simply enhance it. 

Look for tools that integrate seamlessly with your existing systems (like your CRM, email, or help desk), support your current workflows, and don’t require a total overhaul to get started. 

Bonus points if the tool adapts to you, rather than the other way around.

2. Ease of Use (and Setup)

Small teams don’t have time for complex setups or steep learning curves. 

Prioritize AI agents that are plug-and-play or require minimal onboarding. 

A great UI, clear documentation, and helpful onboarding can be the difference between adoption and abandonment.

3. Pricing that Scales with You

Some AI tools look affordable enough until you scale. 

Choose AI agents with transparent, SMB-friendly pricing that grows with your business, not against it. 

Avoid platforms that lock core features behind enterprise paywalls or charge extra for every little add-on.

4. Real Results, Not Just Hype

AI is a buzzword magnet. 

Cut through the noise by focusing on outcomes. 

Look for case studies, testimonials, or at least strong use-case examples that show how the agent saves time, increases conversions, or boosts efficiency in real-world small business settings.

5. Customization and Control

No two small businesses are alike. 

Choose AI agents that let you tailor responses, workflows, or logic to fit your audience and voice. 

Whether it’s tone of voice in marketing emails or the flow of a customer support conversation, the best tools give you options without needing to code.

6. Human Handoff and Fail-Safes

Even the smartest AI agent won’t get it right 100% of the time. 

Make sure the tool you choose has smooth fallback systems, such as human handoffs, alerts, or review flows, so you stay in control of customer interactions and critical decisions.

What Are the 10 Best AI Agents for Small Businesses in 2025?

  1. Warmly - Your full-funnel sales and marketing copilot, built to turn buyer signals into action across channels, from instant outbound to real-time ad targeting and email nurture.
  2. Tidio - AI-powered live chat and helpdesk agent that automates support, captures leads, and engages customers instantly across web and messaging platforms.
  3. Jasper - AI content creation engine that helps marketers and small teams generate on-brand copy for blogs, emails, and ads — fast.
  4. Pictory - Video creation agent that transforms long-form content like blogs or webinars into short, engaging video clips for social media.
  5. Otto AI - Bookkeeping and invoicing assistant that automates finances, tracks expenses, and provides real-time insights, making it ideal for solo founders and small teams.
  6. OpenAI Operator - Autonomous AI agent that performs web-based tasks like form filling, scheduling, and online research, streamlining routine operations for small businesses.
  7. Omneky - Autonomous ad creative agent that generates, tests, and optimizes personalized multichannel ads using performance data and AI.
  8. Levity - No-code AI automation agent that classifies emails, tags data, and routes tasks based on custom logic without engineering support.
  9. Presentations.ai - AI-powered presentation assistant that turns your ideas into clean, professional slide decks without the need for design skills.
  10. Otter.ai - Meeting transcription and note-taking agent that records, transcribes, and summarizes your conversations so nothing gets lost.

1. Warmly

Best for: Driving more pipeline with less effort by unifying outbound, email, ads, and CRM automation in one AI-powered platform.

Who is it for: Founders, marketers, and sales teams at small B2B companies that need to grow their pipeline without increasing headcount.

Warmly is your AI-powered GTM copilot built to help small businesses turn buyer signals into booked meetings, nurtured leads, and closed deals across multiple channels. 

Whether you're running lean or just need a smarter way to manage sales and marketing touchpoints, Warmly’s agentic AI keeps things moving even when you're away from your desk.

How Does Warmly's AI Agent for Small Businesses Work?

Warmly actually includes four powerful AI agents, each designed to handle a critical piece of the go-to-market puzzle.

Here’s a quick breakdown of each:

  1. AI Marketing Ops Agent - This agent focuses on optimizing your marketing operations by:

  • ICP identification: Utilizing AI to conduct deep research and define the actual characteristics of your ideal customer profile (ICP).
  • Real-time data & signal monitoring: Combining data from multiple enrichment providers to stay engaged with leads showing the right signals.
  • Lead routing and notifications: Ensuring timely human intervention by routing leads and sending notifications based on engagement levels.​

2. AI Demand Gen Agent - Designed to scale your demand generation efforts, this agent features:

  • Signal-based ad targeting: Tracks onsite and offsite signals to create specific lead segments for hyper-targeted ad campaigns.
  • AI-powered lead workflows: Orchestrates leads to appropriate follow-up campaigns based on their intent level.
  • Warm Offers: Displays personalized offers to leads on your site, tailored to their traffic source, persona, and buying intent.​

3. AI SDR Agent - Aimed at enhancing your sales development efforts, this agent includes:


  • AI Chat: Engages website visitors instantly with personalized conversations and books meetings 24/7.
  • Automated lead nurturing: Re-engages leads through follow-up emails and LinkedIn DM sequences.
  • AI-powered outbound: Acts as an always-on sales assistant, handling prospecting across numerous accounts and leads.​

4. AI Co-Pilots - These agents assist in facilitating more effective human-to-human connections by:


  • Engaging right when it matters: Looping you into live chatbot sessions with high-intent leads for timely conversations.
  • Instant video connections: Tells you when to transition from text chat to face-to-face video calls to create more meaningful interactions.
  • Personalized outreach: Providing insights to personalize outreach without extensive manual research.​

Together, these agents work as a tightly connected unit, turning cold leads into warm ones, engaging known buyers, and keeping your pipeline flowing.

Other Key Features

  • Real-time visitor insights - See exactly who’s on your site, what they’re interested in, and how they’re engaging as it happens.
  • Instant lead scoring - Warmly uses intent signals and firmographic data to highlight the leads most ready to buy.
  • Orchestrated outreach across channels - From Slack alerts and CRM updates to ad triggers and emails, Warmly coordinates your GTM strategy in one place.
  • Behavior-driven automation - Tracks digital body language to personalize every touchpoint based on buyer intent and activity.
  • Simple, no-code configuration - Set up campaigns, lead routing, and personalization workflows without needing technical support.
  • Built-in integrations - Connect Warmly with your existing stack in just a few clicks.

Pricing

Warmly offers a free forever plan that allows you to reveal up to 500 monthly visitors, set up ICP filters to quickly identify high-quality leads, and automate basic lead routing.

If you need more, there are three tiers to choose from:

  1. Data Only: Starts at $499/mo when billed monthly or $4,000 when billed annually, lets you identify up to 5,000 monthly visitors, first-party intent signals, alerts, and access to Warmly’s B2B prospecting database.
  2. Business: Starts at $19,000/year for up to 10,000 visitors or $45,000/year for up to 75,000 visitors, everything in Data Only, plus third and second-party signals, sales orchestration, AI Chat, and lead routing.
  3. Enterprise: Custom pricing, custom number of visitors, everything in Business, plus custom signals and warm calling.

Pros & Cons

✅ Truly plug-and-play for small teams.

✅ Handles top and mid-funnel work across channels.

✅ Eliminates manual lead research and follow-up.

✅ Continuously learns and improves outreach performance.:

✅ Has more than one AI agent, allowing you to optimize various parts of your sales process.

❌ Warmly’s AI agents are available only on its paid plans.

2. Tidio

Best for: Automating customer support and lead capture through live chat and AI chatbots.

Who is it for: Small businesses, ecommerce stores, and service providers that need to stay responsive without hiring a whole support team.

Tidio combines live chat, chatbots, and helpdesk functionality into one intuitive platform, allowing small businesses to engage with customers in real-time, resolve issues quickly, and automatically qualify leads.

It’s easy to set up, budget-friendly, and integrates with platforms like Shopify, WordPress, and Messenger out of the box.

Key Features

  • Lyro AI Agent - Handles simpler queries and requests autonomously.
  • AI-powered chatbot builder - You can design and deploy automated conversations using simple workflows, with no coding required.
  • Multichannel support - Chat with customers via your website, Facebook Messenger, Instagram, and more within a single platform. 

Pricing

Tidio has a free plan that includes up to 50 handled conversations.

However, if you want access to more features and its AI agent, you’ll have to upgrade to one of the following plans:

  1. Starter: $29/mo, includes 50 one-time Lyro AI conversations.
  2. Growth: Starts at $59/mo, includes 50 one-time Lyro AI conversations.
  3. Plus: Starts at $749/mo, includes up to 5,000 Lyro AI conversations.
  4. Premium: Starts at $2999/mo, includes up to 10,000 Lyro AI conversations.

The exact price will depend on the number of conversations you need handled and whether you want to use Lyro.

Namely, if you want access to Lyro AI on the lower-tier plans, you can purchase it as an add-on.

The same applies to Tidio’s workflow automation capabilities.

Pros & Cons

✅ Fast, no-code setup.

✅ Affordable pricing plans with a free tier.

❌ Bot customization is limited when it comes to highly specific workflows.

3. Jasper

Best for: Creating high-converting marketing content quickly and at scale.

Who is it for: Solo marketers, founders, and small teams that need to generate consistent, on-brand copy without a full-time writer.

Jasper is an AI-powered content creation platform built to help small businesses write better content faster. 

From social media posts and product descriptions to email campaigns and blog articles, Jasper adapts to your brand’s tone and audience, delivering high-quality copy with just a few clicks.

Key Features

  • Content templates for every use case - Choose from 50+ templates for blogs, emails, ads, social media, and more.
  • Brand voice memory - Train Jasper to write in your unique tone, style, and messaging preferences.
  • AI art generation - Create on-brand visuals alongside your written content.

Pricing

Jasper.ai has three pricing plans:

  1. Creator: $49/month/seat (1 user only)
  2. Pro: $69/month/seat (up to 5 users)
  3. Business: Custom pricing

Pros & Cons

✅ Speeds up content production dramatically.

✅ Customizes tone and output for your brand.

❌ Can over-generate without clear input, so it cannot be used without human editing.

4. Pictory

Best for: Turning blogs, scripts, or long-form content into engaging short-form videos.

Who is it for: Small business owners and marketers who want to produce video content without editing skills or expensive tools.

Pictory uses AI to help small businesses transform written content into professional-quality videos perfect for social media, YouTube, landing pages, or email campaigns. 

No video editing experience is required. Just upload a script or a link to a blog post, and Pictory takes care of the rest.

Key Features

  • Text-to-video automation - Convert any written content into a polished video with scenes, voiceover, and visuals.
  • AI voiceover & subtitles - Add natural-sounding narration and auto-captioning for accessibility and engagement.
  • Stock media library - Access a built-in collection of royalty-free images, video clips, and music.

Pricing

Pictory has four pricing plans:

  1. Starter: $25/mo, includes 1 user, 200 video minutes, 1 brand kit.
  2. Professional: $49/mo, includes 1 user, 600 video minutes, and 5 brand kits.
  3. Teams: $119/mo, includes 3+ users, 1800 video minutes, 10 brand kits, and a shared working space.
  4. Enterprise: Custom pricing, custom minutes, unlimited brand kits.

Pictory also has a 14-day free trial.

Pros & Cons

✅ Makes video creation accessible for non-creators.

✅ Great for content repurposing (e.g., turning blogs into videos).

❌ Limited creative control compared to pro editing tools.

5. Otto AI

Best for: Automating invoicing, bookkeeping, and payments for small businesses.

Who is it for: Freelancers, solopreneurs, and small business owners who want to streamline financial tasks without hiring a full-time accountant.

Otto AI is an AI-powered accounting platform designed to simplify financial management for small businesses. 

It automates routine tasks like invoicing, expense tracking, and payment processing, allowing business owners to focus more on growth and less on administrative work.

Key Features

  • Automated invoicing - Create and send professional invoices with automatic payment reminders.
  • Financial insights - Gain real-time visibility into your financial health with intuitive dashboards.
  • Tax preparation - Simplify tax season with organized records and reports.

Pricing

Otto AI doesn’t publish prices for its products.

You can book a demo and request a custom quote once you’ve seen it in action.

Pros & Cons

✅ User-friendly interface suitable for non-accountants.

✅ Saves time by automating repetitive financial tasks.

❌ Limited customization options for complex financial scenarios.

6. OpenAI Operator

Best for: Automating browser-based workflows like research, form submissions, scheduling, and data extraction.

Who is it for: Small business owners and lean teams looking to delegate repetitive online tasks to an AI agent.

OpenAI Operator is an autonomous AI agent that can navigate the web like a human by clicking buttons, filling out forms, searching, summarizing, and even scheduling. 

Instead of hiring a VA or spending hours on routine tasks, small businesses can hand off browser-based work to an always-on AI assistant that learns and adapts over time.

Key Features

  • Autonomous task execution - Performs multistep actions online (e.g., booking appointments, researching vendors, pulling data) with minimal input.
  • Natural language instructions - Just describe what you need in plain English; there’s no prompt engineering required.
  • Contextual reasoning - Understands goals, adapts mid-task, and handles unexpected changes like a real assistant would.

Pricing 

The OpenAI Operator is available only to OpenAI users on the Pro plan.

This means you need to pay $200/month to access this agent.

Pros & Cons

✅ Adapts to a wide range of use cases (from booking to research).

✅ Learns and improves over time with feedback.

❌ Still evolving - the current Operator is just a research preview, so it needs oversight for complex or sensitive workflows.

7. Omneky

Best for: Automating the creation and optimization of personalized ad creatives across multiple platforms.

Who is it for: Small business owners and marketers seeking to scale their advertising efforts without a large creative team​.

Omneky is an AI-powered advertising platform that leverages machine learning to generate and test various ad creatives. 

It helps businesses optimize their campaigns across different channels by analyzing performance data, ensuring that the right message reaches the right audience effectively.​

Key Features

  • Agentic ad automation - Omneky’s AI agent turns your creative brief and insights into optimized, on-brand ads, complete with tailored headlines, CTAs, and visuals. Edit, scale, and launch variations in minutes.
  • Performance analysis - Continuously monitors ad performance to identify top-performing creatives and optimize campaigns accordingly.
  • Brand consistency - Ensures all ad creatives align with your brand's voice and visual identity.

Pricing

Omneky has three pricing plans:

  1. Product Generation Pro: $25/mo, provides access to basic AI features and lets you have one brand.
  2. Creative Generation Pro: $99/mo, all Product Generation Pro features, plus AI creative insights and recommendations, brand voice consistency, etc.
  3. Enterprise: Custom pricing, everything in Creative Generation Pro, plus more advanced analytics and more refined customization options.

Pros & Cons

✅ Enhances ad performance through continuous optimization.

✅ Supports a wide range of advertising platforms.

❌ Most advanced features are available only on the enterprise-level plan.

8. Levity

Best for: Extracting insights from emails and attachments, as well as automating the workflows that follow.

Who is it for: Small business teams aiming to streamline operations like classifying emails and attachments, extracting relevant data from their inboxes, and replying.

Levity is a no-code AI automation platform that empowers small businesses to create custom AI models for tasks like extracting insights from emails and automating follow-up actions.

By automating these processes, teams can focus more on strategic activities and less on manual, time-consuming tasks.​

Key Features

  • Data extraction - Extracts essential information from emails and attachments and enables seamless data transfer to other systems.
  • Workflow automation - Automates complex processes across various tools, enhancing efficiency and reducing manual work.
  • Email classification - Automatically labels and categorizes incoming emails based on custom criteria, enabling efficient sorting and prioritization.

Pricing

Levity doesn’t disclose prices for its product.

You can book a demo to learn more.

Pros & Cons

✅ Automates tasks involving unstructured data.

✅ Easy to use even for non-technical users.

❌ On the more expensive end of the range.

9. Presentations.AI

Best for: Quickly generating professional, on-brand presentations from simple prompts or documents.

Who is it for: Small business owners, marketers, and sales teams seeking to streamline presentation creation​.

Presentations.AI is an AI-powered platform that transforms your ideas into polished presentations in minutes. 

Whether you're starting from a prompt, uploading a document, or enhancing an existing deck, Presentations.AI simplifies the process, ensuring your presentations are both engaging and brand-consistent.​

Key Features

  • Prompt-to-presentation generation - Create entire presentations by simply inputting a topic or idea in natural language.
  • Document import - Convert PDFs, Word documents, or URLs into structured slide decks effortlessly.
  • Brand sync - Automatically applies your brand's colors, fonts, and logos to maintain consistency.

Pricing

Presentations.AI has three pricing plans:

  1. Starter: $120/mo.
  2. Pro: $600/mo.
  3. Enterprise: Custom pricing.

You can also get discounts for a limited time.

Pros & Cons

✅ Accelerates presentation creation, saving valuable time.

✅ User-friendly interface suitable for non-designers

❌ Limited customization compared to traditional design tools​.

10. Otter.ai

Best for: Automatically capturing and summarizing meetings, interviews, and conversations.

Who is it for: Small business owners, remote teams, and anyone who needs accurate meeting notes without a dedicated notetaker.

Otter.ai is an AI-powered transcription and note-taking tool that listens, records, and summarizes conversations in real time. 

Whether you're on a Zoom call, recording a live meeting, or debriefing after a sales call, Otter keeps your team aligned by instantly turning spoken words into searchable, shareable notes.

Key Features

  • Live transcription - Provides real-time captions during meetings, calls, and webinars.
  • Automatic summaries - Otter highlights key points, action items, and decisions.
  • Zoom, Google Meet, and MS Teams integrations - Joins your virtual meetings automatically and start transcribing.

Pricing

Otter.ai has four tiers:

  1. Basic: Free forever, provides 300 monthly transcription minutes and max 30 minutes per conversation, lets you import and transcribe 3 audio or video files lifetime per user, and includes essential features.
  2. Pro: $16.99/user/mo, more advanced features and more minutes.
  3. Business: $30/user/mo, everything in Pro, plus more minutes and admin features.
  4. Enterprise: Custom price, everything in Business, plus more advanced security features.

Pros & Cons

✅ Great for documenting interviews, calls, and brainstorms.

✅ Easy to search and share across your team.

❌ Accuracy can vary with heavy accents or background noise.

Next Steps: Choose the Right AI Agent for Your Small Business

AI agents for small businesses in 2025 aren’t just about saving time.

They’re about unlocking growth without scaling costs. 

So, regardless of whether you're looking to streamline sales, automate content, personalize outreach, or cut down on back-office tasks, there’s now an agent built to do just that.

But if you're looking for a solution that doesn’t just handle one task but connects the dots across your entire go-to-market motion - from outbound to email to ads - that’s where Warmly stands out. 

With a full suite of AI agents designed to think, act, and execute like your best teammate, Warmly gives small businesses the leverage to punch way above their weight.

Book a demo with Warmly and see how AI agents can drive real pipeline, not just busywork.

Read More

  • AI Marketing Agents: Use Cases and Top Tools for 2025 - Explore how AI marketing agents are transforming strategy, content, and customer engagement, plus which tools lead the way.
  • 8 Examples of AI Marketing Automation in 2025 - Real-world use cases showing how businesses are using AI to automate and scale their marketing in smarter, faster ways.
  • Best 10 AI Sales Agents In 2025 [Reviewed] - A deep dive into the top AI sales agents that are reshaping outbound, prospecting, and pipeline management in 2025.
  • 30+ Powerful AI Agents Statistics In 2025: Adoption & Insights - Get the latest stats on how AI agents are being used across industries and what that means for your business.
  • Are AI Agents Worth It In 2025? Expectations vs. Reality - We separate hype from results in this honest breakdown of what AI agents are really delivering for teams this year.
  • 7 Factors To Consider When Buying An AI Sales Agent In 2025 - Before you invest, make sure your AI sales agent checks these critical boxes for ROI, usability, and real impact.
  • 10 Best AI Sales Assistants in 2025 [Reviewed] - Meet the AI sales assistants that are helping reps book more meetings, shorten sales cycles, and stay focused on selling.
  • 10 Best AI SDR Agents to Win More Deals in 2025 - From email outreach to lead qualification, these AI SDR agents are built to help small teams win bigger, faster.
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